No shortcuts. No overrides. No exceptions.
A server-enforced approval workflow with a hard certification gate: if any assigned worker is missing a required certification, or theirs has expired or been revoked, the permit cannot be approved — full stop. Every status change is written to a permanent, independent audit trail.
The check happens at the moment that matters.
Certification status isn't checked when a worker is onboarded and then forgotten — it's checked again, live, the instant a permit tries to move to Approved. If a required certification has lapsed in the meantime, the gate holds it there.
This record comes straight from the Digital Safety Passport — the same credential a worker scans at the site gate every morning.
Six stages. One record, start to finish.
Draft
Permit is created and scoped to a Project, Site or Zone.
Pending Approval
Routed to the approver assigned for that scope.
Approved
Only reachable if every assigned worker’s certifications are valid.
In Progress
Work proceeds under the approved, time-bound permit.
Completed
Checklist items marked complete by the crew.
Closed
Completion independently verified before closure.
Any stage can instead end in Rejected or Cancelled — both are terminal states, captured in the audit trail same as any approval.
Hard Certification Gate
No assigned worker can be missing a required certification, or hold one that’s expired or revoked. There is no override path.
Granular Approval Authority
Approvers are assigned per Project, Site or Zone — not just to anyone holding a given role.
Completion ≠ Verification
Checklist items track completion and verification as two separate, independently recorded facts.
Permanent Audit Trail
A fully independent, permanent record of every status change — built for supplier safety compliance audits.
Watch the certification gate stop a permit, live.
A short walkthrough of a permit approval being blocked by an expired worker certification — no override, no exception.
In the meantime, request a live walkthrough and we'll show the certification gate in action on a real permit.
Not sure where your setup has gaps?
The 4S Compliance Checklist walks through permit-to-work, worker certification, audit trail and fleet safety readiness in about five minutes.
View the Checklist →See the certification gate on your own permits.
Tell us about your projects, sites and approval structure — we'll walk through how Permit-to-Work fits around it.
Request a Demo →